With the advent of modern technology, conferences are no longer confined to a set time in a specific meeting room. The development of technology has led to more choices, which is good in the sense that it offers more accommodation for varying needs and preferences. However, an increase in choices also spawns an increase in responsibility to research and weigh each choice carefully. There are two main categories to consider when you’re looking at distance conference technology: teleconferencing and VoIP (video). Though there are pros and cons to both, it seems in many ways that telephone conferencing is still more accessible, and thus superior.
1. VoIP isn’t as readily available
Chances are you carry your mobile phone around a lot more often than, say your laptop or your tablet. When you are invited to join a conference call, or are organizing one yourself, it’s typically much more convenient to pull out your phone when you’re on-the-go than to search for access to one of these devices. As long as you have a conferencing service provider, teleconferencing can occur virtually anywhere.
2. The Internet isn’t as abundant as phone service
Sure, plenty of cafes and libraries offer free Wi-Fi access for customers, but phone service is typically much more abundant in remote areas where privacy can be acquired. Professionals can participate in conference calls virtually anywhere they feel comfortable– from their home office to the nearest nature trail. As a result, teleconferencing is much more portable than VoIP because you can travel and run errands all while discussing important business matters.
3. High audio quality and a limited chance of interruptions with teleconferencing
The telephone has been around for well over a century, which has offered plenty of opportunities for development and correction. As a result, we very rarely have problems with audio quality and call delivery when using this platform to communicate with one another. On the other hand, video conferencing has been around for less than 15 years and usually comes with problems in the form of unsophisticated software, poor Internet connection, inexperienced users, and the list goes on. Since essentially everyone is able to pick up the phone and conduct a call with no problem, this method eliminates interruptions due to malfunctioning during a conference.
4. VoIP may not be as accommodating to small or newer businesses
The most popular and advanced corporations will likely have access to video conferencing software, but small or newer businesses may not be as up to date. For businesses that want to connect with potential partners in this demographic, it seems more logical to focus on teleconferencing as opposed to VoIP. Furthermore, since conference calls are also used to screen potential employees, choosing the telephone over VoIP can accommodate more individuals. This is especially true for those fresh college graduates who may not have access to expensive set-ups yet.
Although VoIP comes with the valuable benefit of more intimate interaction with clients and other professionals, it’s often not worth the setbacks that can come with this conferencing method. By choosing the method that virtually everyone is familiar with and can take with them everywhere they go, professionals can count on more convenient and effective conferencing through phone service alternatives.
Infographic Comparing Conference Calls to VoIP
Need more information on comparing conference telephone conferencing to VoIP conferencing, check out this great infographic!
[Via: OnConference conference call]